CRA My Business Account Registration Instructions
We are encouraging all of our corporate clients to register for CRA My Business Account. My Business Account is a secure online portal that provides an opportunity to interact electronically with CRA on various business accounts (corporate tax, payroll, etc.). It will allow you to track your company’s tax payments, refund, instalments, view notifications from CRA and notice of assessments, etc.
We cannot access the CRA records for your company until you complete the following registration steps. Once you have completed the registration, you could also add us as representatives so we can have access to your corporate records, and we could speak to CRA on your behalf.
Here is the link for the CRA site on which to begin the process:
The following are steps for creating a My Business Account.
Step #1 – Decide if you need to register
If you already have a My Account or My Business Account, you cannot register again and must use the same sign-in information that was previously registered.
If you are registered for a My Account and need to link your business account, please proceed as follows:
- Sign into your My Account.
- From the “Welcome” screen, your name is showing at the top right corner – click your name and select “+ Add account”.
- Select “Business account”.
- Enter your corporate business account number – xxx xxx xxx, and select “Add”.
- After getting your confirmation, return to the Welcome page and select your Business account to access My Business Account for your company.
- Proceed to Step #9 below to authorize Rolfe Benson as a representative.
If you have not registered for My Account or My Business Account previously, follow the remaining steps.
Step #2 – Gather your documents
You will be prompted to enter the following pieces of personal information, please note that this information should be for the person who signs the corporate returns (i.e. president, director, etc.):
- Social Insurance Number (SIN)
- Date of Birth (DOB)
- Amounts reported on your most recent personal tax return
Optional – For fastest access to your CRA account, you will also need a mobile device with a working camera and one of the following:
- Canadian passport
- Canadian driver’s license
- Provincial or territorial photo ID card
Step #3 – Choose a sign-in option to register with
Select “CRA user ID and password” to begin registration process:
- On the next screen, enter the information gathered under Step #2 (SIN, DOB, and Tax Information) and select “Next”.
Step #4 – Verify your identity
Select which verification method you would like to use then select “Next”
Option 1: Submit a photo of yourself and your ID document gathered under Step #2 (passport, licence, or photo ID card) to obtain immediate access. If you select this option, follow the steps as prompted to upload a photo of yourself and a copy of your photo ID.
Option 2: Wait for your CRA security code to arrive in the mail within 10 business days of registering. If you select this option, enter your postal code on the next web page.
Step #5 – Create user ID and password
Create a user ID and password to log into CRA. Follow the instructions for user ID and password requirements regarding length, special characters, etc. Make these easy to remember and hard for others to guess as they will be needed each time you log onto CRA.
Step #6 – Enroll in multi-factor authentication (MFA)
When you sign into CRA, you will be required to enter a one-time passcode in addition to your password. There are three options to obtain a code:
- With an authenticator app
- By phone (recommended)
- With a passcode grid
Select the by phone option and provide your cell phone number. This number will be used to receive a one-time passcode via text message every time you log into CRA.
Step #7 – Enter business number
Enter your business number. The business number should be nine-digit number + RC0001 and you should have received a letter from CRA when you registered for your company’s account.
Step #8 – Complete identity verification
Once all of the steps above are completed, if you selected Option 2 under Step #4, the CRA will mail you a security code – it will take up to 10 business days. The next time you log into your My Business Account, after the registration process outlined above, you will be asked to enter the security code.
Step #9 – Authorizing Rolfe Benson as a representative
Please log into the My Business Account and add Rolfe Benson as a third-party representative. Go to the “Profile” page and under “Authorized representative” click “Add”. Our business number is 121684690.
